Privacy Policy
MFT Energy A/S, business reg. no.: 38175130, Margrethepladsen 4, 3rd floor, 8000 Aarhus C, Denmark and its subsidiaries (collectively “MFT Energy”) are committed to handling personal data responsibly and in accordance with applicable data protection legislation.
This privacy policy is intended to provide information on MFT Energy’s processing of personal data collected from users of our website, and job applicants.
We encourage you to read this policy to learn more about the ways we collect, use, disclose and protect your personal data.
If you visit our websites
The data controller of your personal data processed through MFT Energy’s website is MFT Energy A/S.
Collection of personal data
MFT Energy may collect, process and store personal data about you in the following instances:
- When you communicate with MFT Energy
- When you visit and browse our website
- When you make use of other functions and services offered by MFT Energy
Types of personal data
MFT Energy may collect, process and store the following personal data about you:
- Name, e-mail address, telephone number and similar identification data
- Company name and company address
- Content of inquiries
- IP address and MAC address
- Device ID and device type
- Operating system and version
- Browser type and screen resolution
- Device manufacturer and model
- Information about your usage of our website
Cookies
We use cookies on our website. Please read more about the use of cookies in our cookie policy, which is available on the website.
Purposes of the processing
Your personal data may be processed for the following purposes:
- Promotional marketing in general
- Completion of requests received from you
- General communication
- Product and service development
- Statistics and analysis
Legal basis
MFT Energy will mainly process your personal data based on one or more of the following legal bases:
- Legitimate interests: In most cases, the processing of your personal data will be based on our legitimate interest in, for instance, conducting statistics, analysis, marketing activities (where consent is not required), providing support as well as improving and developing our services (Article 6(1)(f) of the GDPR).
- Consent: MFT Energy will only use your personal data in order to send you marketing material via e-mail if you have provided your prior and explicit consent hereto, unless applicable legislation allows us to contact you without such consent (Article 6(1)(a) of the GDPR).
Retention period
Your personal data will be deleted when it is no longer needed for one or more of the purposes mentioned above.
Personal data relating to statistics and analytics is deleted within 1 year.
Documentation of your marketing consent is kept for 2 years from the time you have withdrawn your consent to receive direct marketing material.
The personal data may, however, be processed and stored for a longer period of time if anonymised.
If you apply for a job
This section sets out the policy for MFT Energy’s processing of personal data in relation to recruitment. The data controller of your personal data processed as a part of the recruitment procedure is the MFT Energy entity with which you seek employment.
Types of personal data
MFT Energy may collect, process, and store the following personal data:
- Personal data which you have disclosed in your job application and CV as well as any attachments
- Personal data you disclose during any job interviews
- Information about you, including information regarding your previous jobs, activities, competencies, performance, as well as your general appearance, which is publicly available on the internet, including on social media
- Criminal records, if relevant for the position you apply for
- Results of personality tests
- References from your previous and/or current employers
- Additional information you will provide in relation to the recruitment process
Purposes of the processing
Your personal data will be processed for the purpose of assessing whether we can offer you a position at MFT Energy.
Legal basis
MFT Energy will process your personal data based on the following legal bases:
- Legitimate interests: We may process your personal data on the basis of our legitimate interests in carrying out further assessments of whether we want to hire you, including on the basis of the information you provide in your CV, job application and any supporting documents, based on relevant information publicly available on the internet and social media, results of personality and skills tests, references you have provided in your application and other information you provide to us in the recruitment process. The processing may also be necessary for our legitimate interests in defending or enforcing legal claims (Article 6(1)(f) and 9(2)(e) of the GDPR).
- Consent: If we wish to obtain references from previous and/or current employers that you have not provided in your application, we will only do so with your consent (Article 6(1)(a) of the GDPR).
If the position you have applied for exceptionally requires special health conditions, we will – after specific assessment – ask for your explicit consent prior to processing such personal data (Article 9(2)(a) and article 6(1)(a) of the GDPR)
Retention period
If you are offered a position with MFT Energy, your application and additional relevant personal data obtained during the recruitment procedure will be stored in your employee file.
If you are not offered a position, we will store your application and any additional personal data obtained during the recruitment procedure for a period of 6 months following our rejection, unless you have provided your consent to the storage hereof for a longer period. Your profile will stay active in our system for 12 months after its creation.
If we have collected your criminal records, we will delete them immediately after we have received and reviewed them.
General information applicable for all individuals covered by this privacy policy
Disclosure to other data controllers and transfer to data processors
To meet the purposes mentioned above we may give third parties, who provide relevant services on basis of a contractual relationship with MFT Energy, access to your personal data, including providers of e.g. IT services, ERP systems, invoicing systems, marketing services, website analytics, IT support, IT service development as well as digital developers, e-mail operators, hosting providers and other suppliers providing systems or services to MFT Energy. Such service suppliers may only process personal data on behalf of MFT Energy and in accordance with our instructions.
Your personal data may be disclosed to accountants. Under certain circumstances it may also be necessary to disclose your personal data to lawyers, courts, public authorities, the police and potential buyers.
Personal data may also be shared within the MFT Energy group as MFT Energy A/S provides essential services to other group entities. Furthermore, subsidiaries to MFT Energy A/S may disclose personal data to MFT Energy A/S, e.g. for internal administrative purposes.
In connection with MFT Energy’s development, the company structure may change, e.g. through a full or partial sale of MFT Energy. In case of a partial hand over of assets containing personal data, the legal basis for the related disclosure of personal data is, as a general rule, MFT Energy’s legitimate interest in handing over parts of its assets as well as making commercial changes.
If your personal data is transferred to data processors or data controllers established in countries outside the EU/EEA which do not have an adequate level of protection, such transfers will in general be based on the EU Commission’s Standard Contractual Clauses.
Security
We have implemented numerous security measures to prevent, for example, the loss and misuse of personal data under our control. Upon receipt of your personal data, we apply all necessary procedures and safeguards to such data. Secure use of our website is ensured by the SSL (Secure Socket Layer) certificate. With an SSL certificate, the information sent between the user’s browser and MFT Energy A/S server is encrypted. Details of the certificate can be found at www.ssls.com. Accordingly, we use our best endeavors to protect the quality and integrity of your personal data.
Your rights
- You have the right to access the personal data we process about you
- You have a right of objection towards our collection and further processing of your personal data
- You have the right to have your personal data rectified and deleted, with certain national statutory exceptions
- You have the right to request us to restrict the processing of your personal data
- Under certain circumstances you may also request to receive a copy of your personal data as well as the transmission of your personal data which you have provided us with to another data controller (data portability)
- You may at any time withdraw the consents that you have given.
- You have the right to complain to the relevant supervisory authority.
Questions or complaints
If you have any questions in relation to this privacy policy or if you wish to make a complaint in connection to our processing of your personal data, please contact us at compliance@mft-energy.com.
